Events Administrator Temporary until end of June
Leamington • Temporary • Full Time • Hourly Rate £11.69
Our client, a highly reputable education organisation, based in Leamington Spa is seeking to recruit an Events Administrator to their friendly and fun team.
The Events Administrator day to day duties are as follows:
- Providing the right first-time administration support and excellence in delivery for events.
- This includes attending events as required and liaising with schools, parents, and students.
- Take ownership of assigned events from an administrative and support point of view.
- Maintain and update the CRM database with details on teachers, schools, students, contacts, and companies.
- Input event applications and create relevant paperwork.
- Ensure students and supervisors have the relevant information they need to attend their event, including joining instructions.
- Ensure targets for assigned events are managed, e.g. managing the number of applications and any sponsored places.
- Prepare administration for assigned events including creating rooming lists, managing dietary requirements of students, and preparing relevant paperwork.
- Liaise with university departmental staff and venue/course organisers on arrangements, i.e. site visits, delegate numbers, room bookings, catering requirements, etc.
- Assist with the recruitment and induction of supervisors to support events and provide ongoing support and supervision during events.
General:
- Raise purchase orders, invoices, and daily correspondence as required.
- Assist with the administration for the whole building, including: Answer incoming telephone calls to the switchboard or emails to the general inbox and deal with enquiries as appropriate.
- Be the main point of contact for visitors to the building and provide tea/coffee as required.
- Assist with administrative tasks for other programmes and departments during quieter periods.
- Attend departmental meetings and take minutes when required.
The Successful Events Administrator must have the following skills/experience:
- Advanced Microsoft Office knowledge, especially in Word, Excel, and Outlook.
- GCSE grade C or above in English and Maths.
- Experience of databases, preferably CRM.
- Good command of English language - written and spoken.
- Full UK driving license and own car
What’s on offer for the successful Events Administrator
- Hourly rate £11.69
- Monday - Friday 8.30am - 4.30pm
- Temporary role until the end of June 2021