Business Support Administrator - Leamington Spa

Ref: 300 Date Posted: Tuesday 25 Jan 2022
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Business Support Administrator

Leamington Spa • Permanent • Full Time • Salary £22-25,000 DOE

An exciting opportunity to join a small and growing business who is currently recruiting for the role of business support administrator. We are looking for candidates who has relevant and proven experience seeking an opportunity to develop their skills and join a growing Organisation.

The Business Support Administrator day to day duties are as follows:

  • Request, track and send out supplier samples as required for prospective orders.
  • Assist in managing the company’s product specification library.
  • Set up new product records in SAP ensuring that the product specifications are accurate
  • Check all order paperwork from sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
  • Raise orders on SAP creating both sales and purchase orders in line with information supplied by the Sales Managers
  • Obtain approval from Finance for Orders for customers who have gone over credit limit.
  • Raise Down payment Invoices for advance payment
  • Liaise with Finance on their payment prior to orders being processed to ensure orders are paid for and raised while prices are still valid.
  • Assist with posting purchase invoices onto the system as required
  • Send samples to customers/suppliers via DHL  
  • Assist the QA Manager with collation of data for the company’s annual Packaging Waste submission
  • Provide support & holiday & sickness cover for other Operations team members
  • Order general office, printed stationery, and printer supplies
  • Order office refreshments and supplies
  • Responsible for the post and franking machine supplies
  • Manage booking diary for meeting rooms
  • Manage Car Park space diary and parking permits
  • Book restaurants & hotels as required
  • Book and manage customer/employee events
  • Assist with other ad hoc requests from Directors

The Successful Business Support Administrator must have the following skills/experience:

  • Previous experience within a Support administration role
  • Excellent administration, attention to detail & ability to work unsupervised with initiative
  • Good organisation skills – able to plan and prioritise own workload.
  • Logical with the ability to remain calm under pressure
  • Comfortable with dealing with clients both by telephone and email in a friendly, professional manner
  • Collaborative, team player who can adapt to a fast-paced, ever-changing environment.

What’s on offer for the successful Business Support Administrator?

  • Full-time hours 37.5 hours a week starting between 08.00-09.00
  • Free Parking
  • Holidays?
  • Company quarter bonus subject to targets being achieved
  • Staff days out
  • Salary will depend on experience