Administrator
Leamington Spa • Permanent • Full Time • Salary £22-25,000 DOE
An exciting opportunity to join a small and growing business that is currently recruiting for the role of business support administrator. We are looking for candidates who has relevant and proven experience seeking an opportunity to develop their skills and join a growing Organisation.
The Administrator day to day duties are as follows:
Orders
- Request, track and send out supplier samples as required for prospective orders.
- Assist in managing the company’s product specification library.
- Set up new product records in SAP ensuring that the product specifications are accurate
- Check all order paperwork from the sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
- Raise orders on SAP creating both sales and purchase orders in line with information supplied
- Obtain approval from Finance for Orders for customers who have gone over the credit limit.
- Raise Down payment Invoices for advance payment
- Liaise with Finance on their payment prior to orders being processed to ensure orders are paid for and raised while prices are still valid.
- Assist with posting purchase invoices onto the system as required
Assist QA Manager with:
- Maintaining an up-to-date list of approved supplier accreditation certificates and compliance requirements
- Providing quality assurance documentation and assistance to customers, colleagues, and interested parties
- Data gathering from SAP for customer complaints and non-conformances; visits to customers to obtain samples and further information if required
- Collation of data for the company’s annual submission
- Other QA & compliance administration as required
General Office Responsibilities
- Order general office, printed stationery, printer supplies, office refreshments, and cleaning supplies
- Responsible for the post and franking machine supplies
- Manage diary for booking meeting rooms
- Manage Car Park space diary and parking permits
- Book restaurants, hotels, and travel as required
- Book and manage customer/employee events
- Assist with other ad hoc requests from Directors
Other
- Provide support & holiday & sickness cover for the Purchasing & QA Manager
The Successful Administrator must have the following skills/experience:
- Previous experience within a Support administration role
- Excellent administration, attention to detail & ability to work unsupervised with initiative
- Good organisation skills – able to plan and prioritise own workload.
- Logical with the ability to remain calm under pressure
- Comfortable with dealing with clients both by telephone and email in a friendly, professional manner
- Collaborative, team player who can adapt to a fast-paced, ever-changing environment.
What’s on offer for the successful Administrator?
- Full-time hours 37.5 hours a week starting between 08.00-09.00
- Free Parking
- Holidays
- Company quarter bonus subject to targets being achieved
- Staff days out
- Salary will depend on experience
Arden Personnel are a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove and Studley.
We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants. You can also contact us on 01789 532220 or email admin@ardenpersonnel.co.uk.
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Arden Personnel is an equal opportunities employer who welcomes applications from all age groups. We recruit in the following sectors.
Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing and Supply Chain.